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BRERC Policies on Confidential or Sensitive Data

Confidential Data

BRERC treats some types of records as sensitive or confidential. Generally these are records for certain species that have a recent history of persecution, or that are particularly rare and vulnerable to disturbance.

The following are treated as sensitive data:

  • Badger setts
  • Otter holts
  • Raptor or owl bird nests
  • Bat Roosts
  • Certain sensitive plant records determined by Natural England

BRERC reserves the right to remove or restrict location details and to provide reduced accuracy Grid References if we consider this is appropriate.

Our policy is that confidential or sensitive data is only made available to the following:

  • Ecologists of our funding Partners;
  • Conservation Officers at Avon Wildlife Trust;
  • Natural England Species Protection Officers and Conservation Officers; and
  • The committee members of the relevant species group or national scheme
  • Police Officers

At the specific request of these people, BRERC may pass details to nominated others, such as tree officers or contracted surveyors, where extenuating circumstances prevail (eg for public safety issues).

Recorder names are treated as confidential data and are not released to third parties (in accordance with the Data Protection Act)

Personal Information

BRERC holds information about people who submit records to the Centre. This information is used for verification and validation of the data.

Personal information is not supplied by BRERC to data enquirers. All reasonable care is taken to blank out names on copies of records and reports sent to them.

We also hold information on others that we work with, and of those who have expressed a wish to be informed of BRERC's (and/or of BRERC's affiliated Recording Groups') activities.

Personal information is also held with regard to those who submit enquiries to BRERC, in order that we can refer back to those enquirers. This personal information is either held on computerised databases and/or in various paper formats, such as membership lists or contained within submitted survey reports or records.

Names and addresses are also used when mailing newsletters, recording forms, invitations to meetings and other information or publicity material. This holding and our use of the data is in accordance with BRERC's function and role as an environmental records centre, also referred to as a Local Records Centre (LRC).

Page last updated: 29th February 2016
Contact BRERC: Blaise Castle House Museum, Henbury Road, Bristol, BS10 7QS | Phone 0117 9349833